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Family Educational Rights and Privacy Act Directory Information Notice

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The Family Educational Rights and Privacy Act, a federal law, requires the Warren County School System, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, Warren County School System may disclose appropriately designated “directory information” without written consent, unless you have advised the district to the contrary in accordance with district procedures. The primary purpose of directory information is to allow the Warren County School System to include this type of information from your child’s education records in certain school publications.

Examples include:

  • A playbill, showing your student’s role in a drama production;
  • The annual yearbook;
  • Honor roll or other recognition lists;
  • Graduation programs; and
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

    Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.
    In addition, two federal laws require local educational agencies receiving assistance under the Elementary and Secondary Education Act of 1965 to provide military recruiters, upon request, with three directory information categories – names, addresses and telephone listings – unless parents have advised the local educational agencies they do not want their student’s information disclosed to military recruiters without their prior written consent.

    If you do not want Warren County School System to disclose directory information from your child’s education records without your prior written consent, you must notify the district in writing. Warren County School System has designated the following information as directory information:

  • Student’s name
  • Address
  • Telephone listing
  • E-mail address
  • Photograph
  • Date and place of birth
  • Major Field of study
  • Dates of attendance
  • Grade level attended
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
    Legal Services Division
    www.state.tn.us/education/speced/index.htm
    Division of Special Education-Tennessee Department of Education
    710 James Robertson Parkway
    Andrew Johnson Tower, 5th Floor
    Nashville, TN 37243-0380
    Phone: 615-741-2851 Fax 615-253-5567 or 615-598-9412

    Child Advocacy Group Contact Information:
    THE ARC of Tennessee
    www.thearctn.org
    44 Vantage Way, Suite 550
    Nashville, TN 37228
    Phone 615-248-5878 or toll free 1-800-835-7077
    Fax: 615-248-5879 e-mail: [email protected]

    Support and Training for Exceptional Parents
    www.tnstep.org
    712 Professional Plaza
    Greenville, TN 37745
    615-463-2310

    Tennessee Protection and Advocacy
    www.tpainc.org
    416 21st Ave South
    Nashville, TN 37212
    1-800-287-9636 or 615-298-1080
    615-298-2471 (TTY) 615-298-2046 Fax

    Tennessee Voices for Children
    www.tnvoices.org/main.htm
    13158th Ave. South
    Nashville, TN 37203
    Fax 615-269-8914
    Toll Free 1-800-670-9882 e-mail: [email protected]

    Warren County Board of Education
    2548 Morrison St.
    McMinnville, TN 37110
    Jerry W. Hale, Ed.D
    Director of Schools
    Telephone: 668-4022
    Fax: 815-2685

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