Tips for first-time holiday host

The key: Plan ahead.

This will help to avoid some common blunders of first-time party hosts, such as underestimating the guest count, running out of food or drinks or even breaking city noise ordinances, which may have the police on your doorstep, says Sherri Foxman, founder and CEO of Party411.com, an event planning company that provides step-by-step plans for hosting a party.

One of the most common mistakes is when hosts put out too many chairs or tables. “A party that should be ‘move-around’ [then] becomes sit-down and boring,” Foxman says.

Instead, aim for a party where no one wants to leave, everyone is talking, eating, drinking, sharing stories, making new friends and enjoying great food, themed desserts and maybe even some fun activities, Foxman says.

Foxman and other party planners recommend the following strategies:

Step 1: Determine a budget.

Create a budget that takes into account decorations, invitations, food and drink. If your budget gets too bloated, Foxman suggests asking friends or guests to bring some food or having beer and wine, which is less expensive than a full bar.

Step 2: Decide the number of guests.

Make a wish list of whom you plan to invite and make sure you have the room or can rent a space to accommodate everyone. Then, send out invitations early and show off your creativity, Foxman says, because you’re likely competing with many other holiday parties.

Step 3: Develop a party plan.

What foods will you serve? Are you cooking or catering in? Are you holding a holiday open house, a sit-down dinner, potluck or a buffet? Consider such questions to come up with a detailed plan. If you’re baking, make up a schedule to coordinate all the work and time involved. If you’re ordering any specialty items, do so in advance so you’re not left with starving guests. Also, a theme – such as candyland or winter wonderland – can help tie a party together.

“Coming up with something to break the ice, especially if a lot of your guests have never met, is essential,” Foxman adds. Some activities may include decorating cookies, caroling or a gift exchange.

Step 4: Prepare.

Don’t wait until the day-of to tackle your to-do list. Make a list of what needs to be done and do as much as you can beforehand, such as decorating, assembling tableware and most of the baking.